HOA Board of Directors Meeting - Workshop

Queens Cove Homeowners Association, Inc. Board of Directors Meeting Minutes

Date: July 22 /2026    Time: 6 pm

Location: Polk County Sheriff’s Substation 

3635 Ave. G NW, Winter Haven, FL

1. Call to Order: The meeting was called to order by John DeBlaey at 6:10 pm.

· Roll Call: The roll call was conducted by John DeBlaey.

Present members were John DeBlaey, Tom Westbury, Thalia Etienne, and Geri DeBlaey. Absent were Kage Graham, Hillary Graham, and Manny Rios. John DeBlaey assumed the duties of meeting recorder.

· Establish Quorum: Quorum met.

· Verify Sign-in Sheet: Sign-in sheet was verified by John. (4) board members and (1) resident. (Attached) 

2. Approval of Minutes: Motion to waive the reading of the previous meeting and to accept as written was made by Tom and seconded by Thalia. Motion passed unanimously.

3. Officers' Reports:

· President’s Report: John read the report aloud. (Attached).

· Treasurer’s Report: The Report was accepted as written. (Attached).

4. Committee Reports:

· Document Review Committee: No report.

· Fine Hearing Committee: No Report.

5. Old Business:

   * Easement Wall Trim/Wall Proposals: The past proposal from Operation Paint was resubmitted to meet the scope of work in line with Central Florida Texture and Painting.   The estimated cost from Central Florida Texture and Painting increased due to confusion about the total scope of work. A new bid was introduced, including a 10% discount. A Motion was made to accept the revised proposal by Tom, seconded by Geri. Motion passed unanimously. (Attached).

* Landscaping Front Entry Areas: The board received one proposal from Justin’s Lawn Service and an estimate from Encore Landscaping. Motion was made by Tom to accept Justin’s bid, with a flexible total amount not to exceed $4,200.00. Determination of an increase in spending is to be made by Kage. Geri seconded the motion. Motion passed unanimously. (Attached)

6. New Business:

* Resolution for the renaming of the reserves: The Resolution was read aloud by John. Discussion followed. A motion was made by Tom to accept this resolution, seconded by Thalia. 

Motion passed unanimously. (Attached, pending signatures)

* Dissolution of the Document Review Committee: Discussion followed. A motion was made by John to dissolve the Committee, seconded by Tom. Motion passed unanimously. 

 * Discussion on a Workshop Meeting for Budget, R&R’s, Legal Matters: John did a short review of the need to have a Workshop Meeting. The date and time were to be determined by a consensus of the Board through email communication.

 * Upcoming Board of Directors continuing education certification: John advised that Kage has found a certification process for a minimal fee for those who are due. Those affected will be contacted through email.

 * Openings on the Board of Directors: John introduced Tabatha Keith to the Board members. Tom made a motion to accept Tabatha Keith as a volunteer to join the Board of Directors. Motion seconded by Geri. Motion carried unanimously.

7. Open Forum: 

8. Date/Time for next meeting: Tentative date to be announced.

9. Adjournment: Motion was made by Tom to adjourn the meeting, seconded by Thalia. Motion passed unanimously.

· The meeting was transcribed from the recording.

Respectfully submitted, 

Kage Graham, Acting Secretary