HOA Board of Directors Meeting

Queens Cove Homeowners Association, Inc. Board of Directors Meeting Minutes

Date: March 25th /2026    Time: 6 pm

Location: Polk County Sheriff’s Substation 

3635 Ave. G NW, Winter Haven, FL

1. Call to Order: The meeting was called to order by Kage at 6:06 pm.

• Roll Call: The roll was conducted by Hillary Graham.
• Present members were: Kage Graham, John DeBlaey, Hillary Graham, Shelly Lord, and Manny Rios. Absent were: Tom Westbury, Thalia Etienne, and Melissa Lawrence.
• Kage assumed the duties of acting Secretary.
• Establish Quorum: Quorum met.
• Verify Sign-in Sheet: Sign-in sheet was verified by Hillary. (5) board members, (3) residents.

2. Approval of Minutes: Motion to waive the reading of the previous meeting and to accept as written was made by Manny and seconded by John. Motion passed unanimously.

3. Officers' Reports:

• President’s Report: Kage read his report aloud. (Attached).
• Treasurer’s Report: The quarterly report was distributed. (Attached).

4. Committee Reports:

• Document Review Committee: No report.
• Fine Hearing Committee: No Report.

5. Old Business:

*  Easement Wall Trim/Wall Proposals: The past proposal from Operation Paint was resubmitted to meet the scope of work in line with Central Florida Texture and Painting. Both proposals were discussed. Motion to accept the proposal from Central Florida Texture and Paint for $11,904.71 was made by Manny and seconded by Shelly. Motion passed unanimously. (Attached).

* Landscaping Front Entry Areas: The board received one proposal from Justin’s Lawn Service and an estimate from Spirit Lake Nursery (plants only). After discussion, it was decided that more proposals should be obtained and that the scope of work should be adjusted to meet watering requirements, including the amount, type, and spacing of plants. Kage said that he would draft such a document. A motion was made by John and seconded by Manny to table this item. Motion passed unanimously. 

* HOA Capital Properties: Motion to send letters to the owners at 3310 Queens Cove Loop, 3341 Queens Cove Loop, 3655 Queens Cove Blvd., and 3730 Imperial Dr. informing them of the bookkeeping error in assessment collections and that the HOA dues will commence on the next billing cycle (January 1st, 2027) was made by Kage and seconded by Hillary. Motion passed unanimously.

6. New Business:

*  Upcoming Board of Directors Certification Renewal: Kage reviewed the new requirements for Board Directors (4-hour course). Kage will research class options and notify the Directors via Email.

*   Openings on the Board of Directors: Shelly Lord read her resignation from the Board of Directors, effective March 31st, 2026, aloud. (Attached). The Board accepted her resignation and commended her on her years of service and commitment to the community. John made a motion to appoint Geri DeBlaey and Jessica (Jess) Landress as new Board Directors, seconded by Manny. Motion passed unanimously. (Note that Jess Landress’s effective date will be April 1st, 2026).

7. Open Forum: (Residents’ comments/ concerns/questions): 

* Mr. Willie Estel Homme (3673 Queens Cove Blvd) spoke to the problem of numerous vehicles being parked at 3971 Warbler Dr. The Board agreed that the issue has been ongoing and that further investigation be conducted by Polk County Code Enforcement for answers. 

* Jess Landress addressed the issue of residents allowing their pets to roam freely and leave their droppings on her and others’ property along Queens Cove Loop. Kage recommended that we gather evidence to document these violations and take the necessary action. 

* She also notified the Board of a property (3304 Queens Cove Loop) that was found to be listed on the Airbnb website and was confirmed by John and Manny. Kage noted that he would send out a violation letter to the owner. Another property was mentioned (not confirmed). Kage suggested we monitor this website and take appropriate action(s). 

8. Set a date and time for the next regular meeting: The board agreed upon holding our next regular meeting on July 14th, 2026, at 6 pm.

9. Adjournment: A motion to adjourn the meeting was made by Hillary and seconded by John. Motion passed unanimously. (Time was 7:20 pm)

Respectfully submitted, 

Kage Graham, Acting Secretary